- Washoe County School District
- P Card Information
-
WCSD P Card Program General Information
Click here to find tutorials for P Card processes
Link to ControlPayAdvanced (Commerce Bank website)
P Card TE Due Dates FY 25
P Card TE Due Dates FY26
Dates of Posted P Card Batches (general fund and grant funds) - The dates reflect the Tuesday closing date of the last P Card batch posted.
- Cycle end date of 05/13/25 has been posted
**Please make sure to check out the below Helpful Job Aids:
Contact Commerce Bank Customer Service at 800-892-7104
Splitting Transactions Job Aid
What To Do When Your Envelope Is Rejected
Ongoing Training (online and self-paced):
Ongoing Training (online and self-paced):
ONLINE P Card Training (for new and current users) Course #13653
- Available July 1, 2024-June 30, 2025, self-paced and online in Microsoft Teams, Section #29383. (Released on 7/1/24)
Contact Information
P Card Administrators oversee all user profiles and access, they can assist with all policy questions, functionality of card issues, and login issues. They manage the daily operations of the P Card program and can assist you with your daily and weekly duties.
- Jessica Valdovinos, Account Technician, P Card Administrator, 775-348-0307, jessica.valdovinos@washoeschools.net
- Maria Ontiveros, Accounts Payable Supervisor, P Card Administrator, 775-348-0274, maria.ontiveros@washoeschools.net
Other information
Purchasing Card Security Tips for Cardholders - from Commerce Bank
- Attach a receipt for every charge in the transaction envelope (or a Statement of Lost or Missing Receipt for items under $100)
- Include a Leave Request and agenda for all travel related charges to include hotel, seminar registration, or airfare charges
- If you need assistance, please contact: Account Technician at 775-348-0307
Forms- AP-F009 Purchasing Card Enrollment Form rev. A AP-F009 Links AP-F010 Employee Cardholder Agreement rev. B AP-F010 Links AP-F011 Department Cardholder Agreement rev. B AP-F011 Links AP-F012 P Card - District Employee Agreement rev. B AP-F012 Links AP-F013 Statement of Lost or Missing P Card Receipt rev. A AP-F013 Links AP-F014 Purchasing Card Log (Excel) rev. A AP-F014 Links AP-F016 P Card Increase Approval Form rev. C AP-F016 Links Manuals AP-M001 Purchasing Card Program Procedures Manual rev. D AP-M001 Links AP-M002 ControlPay User Guide rev. E AP-M002 Links SAF Forms AF 3516 SAF P Card Request rev. v 2.0 AF 3516 Links AF 3517 P Card Use Log - Student Activity Funds rev. v 1.0 AF 3517 Links Manuals AM 3500 Student Activities Funds (SAF) Procedures Manual rev. v 2.0 AM 3500 Links Important Program Communications
