WCSD P Card Program General Information

Click here to find tutorials for P Card processes

P Card Training (for new users only) Course #10055:

Wednesday, November 1, 2023. 4:00-6:30 pm, Wooster HS Knowledge Center, section #28197

Advanced P Card Training Course #10070:

Wednesday, September 27, 2023. 1:00-3:30 pm, presented over Teams, section #28198.
Wednesday, November 8, 2023. 4:00-6:30 pm, Wooster HS Knowledge Center, section #28199
Wednesday, December 13, 2023, 4:00-6:30 pm, Wooster HS Knowledge Center, section #28200

ONLINE P Card Training (for new and current users) Course #13653

Available July 1, 2023-June 30, 2024, self-paced and online in Microsoft Teams, Section #27737. (Released on 7/1/23)

P Card Administrators can assist with all policy questions, functionality of card issues, login issues, and managing new users and exiting users. They manage all daily operations of the P Card program. They are the "why?" and "can we do this?" people.
- Jessica Valdovinos - Account Technician, P Card administrator, 775-348-0307, jessica.valdovinos@washoeschools.net
- Accounts Payable Supervisor, P Card administrator, 775-348-0274
The Business Process Trainer facilitates training all new users, and can assist with weekly or monthly processes. She is the "how do I do this?" person.
- Contact Kelly Case, the Business Process Trainer, for assistance with weekly or monthly tasks, 775-789-3438

Attach a receipt for every charge in the transaction envelope (or a Statement of Lost or Missing Receipt for items under $100)
Include a Leave Request and agenda for all travel related charges to include hotel, seminar registration, or airfare charges
If you need assistance, please contact: Account Technician at 775-348-0307

Forms-
AP-F009	Purchasing Card Enrollment Form	rev. A	AP-F009 Links
AP-F010	Employee Cardholder Agreement	rev. B	AP-F010 Links
AP-F011	Department Cardholder Agreement	rev. B	AP-F011 Links
AP-F012	P-Card - District Employee Agreement	rev. B	AP-F012 Links
AP-F013	Statement of Lost or Missing Pcard Receipt	rev. A	AP-F013 Links
AP-F014	Purchasing Card Log (Excel)	rev. A	AP-F014 Links
AP-F016	PCard Increase Approval Form	rev. C	AP-F016 Links

Manuals
AP-M001	Purchasing Card Program Procedures Manual	rev. D	AP-M001 Links
AP-M002	ControlPay User Guide	rev. E	AP-M002 Links

SAF Forms
AF 3516	SAF Pcard Request	rev. v 2.0	AF 3516 Links
AF 3517	PCard Use Log - Student Activity Funds	rev. v 1.0	AF 3517 Links

Manuals
AM 3500	Student Activities Funds (SAF) Procedures Manual	rev. v 2.0	AM 3500 Links