• WCSD P Card Program General Information

    Click here to find tutorials for P Card processes

     

    Link to ControlPayAdvanced (Commerce Bank website)

     

    Dates of Posted P Card Batches (general fund and grant funds) - The dates reflect the Tuesday closing date of the last P Card batch posted. 

    - Cycle end date of 04/02/24 has been posted

     

    Upcoming Training:

    P Card Training (for new users only) Course #10055:

    • Wednesday, March 13, 2024. 4:00-6:30 pm, Wooster HS Knowledge Center, section #28762

     

    Advanced P Card Training Course #10070:

    • Tuesday, April 2, 2024. 9:30 am - noon, Wooster HS Knowledge Center, section #28747 - during spring break

     

     

     

     

    Ongoing Training (online and self-paced):

    ONLINE P Card Training (for new and current users) Course #13653

    • Available July 1, 2023-June 30, 2024, self-paced and online in Microsoft Teams, Section #27737. (Released on 7/1/23)

     

    Contact Information

    • P Card Administrators can assist with all policy questions, functionality of card issues, login issues, and managing new users and exiting users.  They manage all daily operations of the P Card program.  They are the "why?" and "can we do this?" people.
      • Jessica Valdovinos - Account Technician, P Card administrator, 775-348-0307, jessica.valdovinos@washoeschools.net
      • Accounts Payable Supervisor, P Card administrator, 775-348-0274
    • The Business Process Trainer facilitates training all new users, and can assist with weekly or monthly processes.  She is the "how do I do this?" person.
      • Contact Kelly Case, the Business Process Trainer, for assistance with weekly or monthly tasks, 775-789-3438    

     

    Other information

    Purchasing Card Security Tips for Cardholders - from Commerce Bank

    P Card Reminder Dates for 2023-2024  

    • Attach a receipt for every charge in the transaction envelope (or a Statement of Lost or Missing Receipt for items under $100)
    • Include a Leave Request and agenda for all travel related charges to include hotel, seminar registration, or airfare charges
    • If you need assistance, please contact: Account Technician at 775-348-0307

    Previous fiscal year - P Card Reminder Dates for 2022-2023

     

     
    Forms-
    AP-F009 Purchasing Card Enrollment Form rev. A AP-F009 Links
    AP-F010 Employee Cardholder Agreement rev. B AP-F010 Links
    AP-F011 Department Cardholder Agreement rev. B AP-F011 Links
    AP-F012 P-Card - District Employee Agreement rev. B AP-F012 Links
    AP-F013 Statement of Lost or Missing Pcard Receipt rev. A AP-F013 Links
    AP-F014 Purchasing Card Log (Excel) rev. A AP-F014 Links
    AP-F016 PCard Increase Approval Form rev. C AP-F016 Links
     
    Manuals
    AP-M001 Purchasing Card Program Procedures Manual rev. D AP-M001 Links
    AP-M002 ControlPay User Guide rev. E AP-M002 Links
     
     
     
    SAF Forms
    AF 3516 SAF Pcard Request rev. v 2.0 AF 3516 Links
    AF 3517 PCard Use Log - Student Activity Funds rev. v 1.0 AF 3517 Links
     
    Manuals
    AM 3500 Student Activities Funds (SAF) Procedures Manual rev. v 2.0 AM 3500 Links

     

    Important Program Communications

    June 8, 2022 P Card User Group Email

    July 13, 2022 P Card User Group Email