WCSD P Card Program General Information
Click here to find tutorials for P Card processes
Dates of Posted P Card Batches (general fund and grant funds) - The dates reflect the Tuesday closing date of the last P Card batch posted.
- Cycle end date of 11/14/23 has been posted
P Card Training (for new users only) Course #10055:
- Wednesday, November 1, 2023. 4:00-6:30 pm, Wooster HS Knowledge Center, section #28197
Advanced P Card Training Course #10070:
- Wednesday, September 27, 2023. 1:00-3:30 pm, presented over Teams, section #28198.
- Wednesday, November 8, 2023. 4:00-6:30 pm, Wooster HS Knowledge Center, section #28199
- Wednesday, December 13, 2023, 4:00-6:30 pm, Wooster HS Knowledge Center, section #28200
Ongoing Training (online and self-paced):
ONLINE P Card Training (for new and current users) Course #13653
- Available July 1, 2023-June 30, 2024, self-paced and online in Microsoft Teams, Section #27737. (Released on 7/1/23)
- P Card Administrators can assist with all policy questions, functionality of card issues, login issues, and managing new users and exiting users. They manage all daily operations of the P Card program. They are the "why?" and "can we do this?" people.
- Jessica Valdovinos - Account Technician, P Card administrator, 775-348-0307, firstname.lastname@example.org
- Accounts Payable Supervisor, P Card administrator, 775-348-0274
- The Business Process Trainer facilitates training all new users, and can assist with weekly or monthly processes. She is the "how do I do this?" person.
- Contact Kelly Case, the Business Process Trainer, for assistance with weekly or monthly tasks, 775-789-3438
- Attach a receipt for every charge in the transaction envelope (or a Statement of Lost or Missing Receipt for items under $100)
- Include a Leave Request and agenda for all travel related charges to include hotel, seminar registration, or airfare charges
- If you need assistance, please contact: Account Technician at 775-348-0307
Forms- AP-F009 Purchasing Card Enrollment Form rev. A AP-F009 Links AP-F010 Employee Cardholder Agreement rev. B AP-F010 Links AP-F011 Department Cardholder Agreement rev. B AP-F011 Links AP-F012 P-Card - District Employee Agreement rev. B AP-F012 Links AP-F013 Statement of Lost or Missing Pcard Receipt rev. A AP-F013 Links AP-F014 Purchasing Card Log (Excel) rev. A AP-F014 Links AP-F016 PCard Increase Approval Form rev. C AP-F016 Links Manuals AP-M001 Purchasing Card Program Procedures Manual rev. D AP-M001 Links AP-M002 ControlPay User Guide rev. E AP-M002 Links SAF Forms AF 3516 SAF Pcard Request rev. v 2.0 AF 3516 Links AF 3517 PCard Use Log - Student Activity Funds rev. v 1.0 AF 3517 Links Manuals AM 3500 Student Activities Funds (SAF) Procedures Manual rev. v 2.0 AM 3500 Links
Important Program Communications