Accounts Payable Forms

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    Frequently Used Forms

    Please refer to the  wcsdpolicy.net site for a full list of forms.

     

     

    ACH (Direct Deposit) Payment Authorization for Vendors

    Please return the completed form and back-up documentation to ap@washoeschools.net

     

     

    Check Request, AP-F001

    This form is the last resort form of payment.  Accounts Payable may instruct you to use an alternate form of payment.  This form may be used for transactions which cannot be paid for with a Purchase Order or a District P Card.  See form for details.
     
     

    Donation Letter from the IRS 

     

    Mileage Reimbursement Form, AP-F003

    This form is for employees submitting reimbursement for mileage when driving their personal cars on approved District business. Submit this form within 30 days of the end of the month.  Any claims submitted later than 30 days will not be processed.  This ensures our quarterly financial reports are up to date and accurate.
     
     
    Call 775-348-0311 for assistance with mileage reimbursement rates and rules. Travel within the District is reimbursed at the rate set by the IRS beginning January 1 for each calendar year, and can be found at this link: https://www.irs.gov/Tax-Professionals/Standard-Mileage-Rates.  Out of District travel is reimbursed at one-half the Standard IRS Mileage Rate. 
     

    FYI, The Internal Revenue Service announced an increase in the optional standard mileage rate for the final 6 months of 2022.  For the final 6 months of 2022, the standard mileage rate for business travel will be 62.5 cents per mile, up 4 cents from the rate effective at the start of the year.

     
     

    Per Diem/Travel Claim Form, AP-F002

    Use this form to submit for reimbursement within 30 days after completion of travel. Any claims submitted later than 30 days will not be processed. This ensures our quarterly financial reports are up to date and accurate.
     
    Eligibility instructions are attached to this form, please read them carefully!  A copy of the approved Request for Leave form and the itemized conference agenda/schedule must be attached to this reimbursement request.  Original receipts must be submitted for all non-food related claims.
     
    Please be aware that as of March 30, 2018, the staff travel procedures have changed.  See Administrative Regulation 3350 for additional information.
     
     
     
     

    Professional Leave Request, HR-F530

    This form must be filled out and approved before arrangements can be made for a conference or professional development activity that involves District payment. Rules surrounding professional leave criteria are attached to this form (please read them carefully)! This fully approved form must be attached to check requests, purchasing card reports, per diem/travel claims for reimbursement, or mileage reimbursement requests associated with the professional development activity.
     
     
     

    Tax Exempt Status Letter 

     
     

    W-9 Form

     

    Business Process Assistance

    Please visit the Tutorials page for assistance with Business processes.