Independent Contractor Agreements (ICA)

  • This page contains information to assist you through the Independent Contractor Agreement (ICA) process.  The District defines Independent Contractors as non-District persons or entities that perform any service for the District for a fee but can include non-fee based services as well.

  • Forms:

     *NEWLY REVISED as of 2/18/21*
     
    The Independent Contract Agreement (ICA) process has been amended. This new change will apply to any services meeting the requirement of an ICA, whether fee-based or non-fee based.

    Effective immediately, the form AP-F006-Independent Contactor Agreement has been replaced with two packets: AP-F006A Independent Contract Agreement Justification and AP-F006B Independent Contract Agreement. The District website has been updated with the outdated form being replaced with the two new packets. To allow appropriate processing time for ICAs that are midway through the process, from now through the end of February 2021, both the old (one-form) AP-F006 or the new (two-packets) AP-F006A and AP-F006B will be accepted. Effective 3/1/21, only the new two-part packets will be accepted.
     
    These pages will need to be completed by WCSD staff. This information has not changed but is now separate from the actual contract paperwork. PLEASE NOTE PAGE 1 OF THIS DOCUMENT FOR THE UPDATED INSTRUCTIONS.
     
    These pages are the actual contract. WCSD staff will need to complete all required fields, then forward this document to the vendor for completion and signature. This information has not changed but is now separate from the internal WCSD paperwork.
    • PLEASE NOTE, ATTACHMENT A, APPLIES ONLY IF THE PURPOSE OF THE CONTRACT IS TO PROVIDE FOR VIRTUAL DELIVERY OF EDUCATIONAL SERVICES TO STUDENTS.
     
    Both packets AP-F006A and AP-F006B must be attached to your Purchase Requisition (PR) along with other accompanying documents, same as the prior process.
     
     
    Use this form for revising a current contract that is in place.
     
     Insurance   Example of Certificate of Insurance required for all Independent Contractors: SAMPLE INSURANCE
     
     

    Additional Forms:

    If your vendor has their own contract or terms and conditions, please refer to the below forms (in addition to both ICA packets):
     
     
     

     

    Reference Guides:

     
     
     
     
     

     

    District Approved Blanket ICA Vendors:

    List of FY21 Blanket Independent Contracts - Contact Account Technician at 348-0307 for a copy of ICA
     
    A blanket ICA means that some of the paperwork has been completed in advance by both the vendor and the District.  Each site will need to personalize the ICA paperwork to their event and their site.  All paperwork must be in place, along with the purchase order, prior to the start to of service.
     
     

    Contacts:

    Business Office
    Michelle Robinson, Account Technician, 348-0307
     
    Purchasing Department
    Monica Schuerr-Howden, Assistant Purchasing Supervisor, 850-8024
     
    Risk Management Department
    Jackie James, Risk Manager, 348-3854