Independent Contractor Agreements (ICA)

  • This page contains information to assist you through the Independent Contractor Agreement (ICA) process.  
  • Updated Information:

    An ICA form is not required if all three of the following criteria are met: 1) the contractor is performing services offsite (not at a school); 2) the contractor does not come into contact with students or student education records; and 3) the cost is less than $20,000. A purchase requisition can simply be submitted.

    Forms:

    FYI, WCSD no longer has umbrella or "blanket ICA's".  Each site must initiate their own ICA with each vendor.
     
    There are two separate forms, both are required to complete the process:  AP-F006A Independent Contract Agreement Justification (WCSD Staff Form) and AP-F006B Independent Contract Agreement (Vendor Form). 
     
    These pages will need to be completed by WCSD staff.  PLEASE NOTE PAGE 1 OF THIS DOCUMENT FOR THE UPDATED INSTRUCTIONS AND A NEW CHECKLIST.
     
    These pages are the actual contract and should be completed by the vendor.  
     
    Both the AP-F006A and AP-F006B must be attached to your Purchase Requisition (PR) along with other accompanying documents, same as the prior process.  Accompanying documents include insurance and W-9.
     
     
    Use this form for revising a current contract that is in place.
     
     
     
     
     Insurance   Example of Certificate of Insurance required for all Independent Contractors: SAMPLE INSURANCE
     
    See important revisions to insurance requirements below.

    11. CONTRACTOR shall obtain and maintain throughout the term of this independent contract Liability Insurance and Automobile Insurance. The coverage shall include general liability insurance with limits of $1,000,000 per coverage and automobile liability insurance with limits of $300,000 Combined Single Limit* or Split Limits* of at least $250,000 bodily injury per person subject to $500,000 bodily injury per accident with $100,000 for property damage (commonly structured as a 250/500/100 policy). *A Combined Single Limit policy has one liability limit for all injuries or damage sustained in an accident. *A Split Limit policy has a lower limit that applies to each person injured and a larger limit that applies to each accident.

    12. CONTRACTOR shall name DISTRICT as an additional insured on its general liability and auto insurance policies and provide proof of insurance at the time of execution of this agreement. Auto insurance may be waived above in the following circumstances. Select an option below if this applies to you/your organization.

    • Work provided per this ICA is completely virtual. No one from applicant’s organization conducts business on WCSD property or transports WCSD students or employees.
    • Applicant’s organization only gains access to WCSD property via ride share or taxi services with an insured driver. No one from applicant’s organization transports WCSD students or employees.
    • Applicant’s organization only gains access to WCSD property via commercial car rentals. Auto coverage via commercial car rentals meets the liability coverage shown above. No one from applicant’s organization transports WCSD students or employees.
    • Work per this ICA does not require vehicle access to WCSD property. No one from applicant’s organization accesses WCSD property via vehicle or transports WCSD students or employees.
     

    Additional Forms:

    If your vendor has their own contract or terms and conditions, please refer to the below forms (in addition to both ICA packets).  
     
    This is a PDF fillable form and should be treated as such. Please work within the document itself, do not print it out, then hand write or hand sign this document.  The form should always be digital and the signatures electronic.  If you need assistance working with this form, contact the Purchasing Department at 775-850-8025.
     
     
     
    Please use the Document Review processes for an MOU or MOA.  Contact Purchasing for more information, 775-850-8025.

    W-9 Form

     

    Reference Guides:

     
     
     
     
    Purchase Request entry job aids and videos can be found in the Ordering Team.  For access to this Team, contact the Business Process Trainer, Kelly Case, at 775-789-3438, or klcase@washoeschools.net 
     

      

    Contacts:

    Purchasing Department
    Director of Procurement and Contracts, 775-850-8056
     
    Risk Management Department
    Risk Manager, 775-348-0343
     
    Assistant Controller, 775-348-0317
     
    Accounts Payable Department
    Accounts Payable Supervisor, 775-348-0274
    Account Technician, 775-348-0307 
     
    Grants Department, 775-348-0254
     
    For assistance entering your Purchase Request, please contact the Business Process Trainer at 775-789-3438