Welcome to Accounts Payable

  •  IMPORTANT REMINDERS

    • Digital signatures are acceptable on ALL payment documents.
    • Check Requests, Mileages, Per Diems/Reimbursements, Invoices, etc. received by Noon (12:00 pm) on Thursday will be paid the Friday of the following week.
    • All invoices should be sent directly to the Accounts Payable office by vendors.  If you are receiving any invoices at your site, forward them to Accounts Payable immediately.  Submit any other completed payment requests either by school mail or by e-mailing: ap@washoeschools.net. Do not submit the same payment request both ways; submit each document only once. 
    • Checks are sent via USPS. If you are picking your check up at the Administration Building, please call for staff availability and hours first.
      • Exceptions include: If necessary, a check pick-up time can be arranged by emailing: ap@washoeschools.net
      • Checks can be marked "District Mail To:" departments located within the WCSD network.
    • Reimbursements for necessary supplies are allowable during any stay-at-home order: Please see attached memo: Memo for Home Office Supplies

     

    IMPORTANT ANNOUNCEMENT FROM THE IT DEPARTMENT

     

    Re: BusinessPLUS

    This is to advise of an issue and respectfully request your assistance

        ******   NO changes are to be made to a FULLY APPROVED Purchase Order   *******

    If you have questions – PLEASE reach out – the IT Help desk, the Business Process Trainer, the Purchasing Department are all here to assist while working through this issue. 

    Changes MUST NOT be made to a FULLY APPROVED Purchase Order. A FULLY APPROVED Purchase Order has a PO number assigned and is considered a type of contract with the vendor.

    Changes CAN be made to a purchase requisition while it’s going through the necessary approvals. 

    Changes to the PR (purchase requisition), depending on the changes, often re-route the PR back through the approval chain to re-approve the updated dollar amounts etc.

    Once the PR (purchase requisition) has completed all the necessary approvals and the Purchasing Department assigns a PO number – it MUST NOT be updated by the personnel that created the purchase requisition to begin with.

    If any changes are needed to be made to a FULLY APPROVED Purchase Order you MUST contact Purchasing.

    This has always been the known and accepted practice – no changes to a FULLY APPROVED Purchase Order other than by the Purchasing Department (and a few other exceptions).  BusinessPLUS previously stopped this from happening and the system stopped updates.

    Unfortunately, the BusinessPLUS system is no longer stopping this from happening.  We are working to address that aspect. 

    However, changes are being made to FULLY APPROVED Purchase Orders and the Purchasing Department is not being contacted – resulting in many issues.  The vendor is not made aware of the changes.  Funds are encumbered incorrectly, or not at all.  The items cannot be received on. The invoices cannot be paid because of the changes, etc.

    To reiterate – if you need changes made once there is a PURCHASE ORDER number assigned – PLEASE, PLEASE, PLEASE contact Purchasing so the PO can be updated fully and correctly.

    Thank you very much!

    IT Help desk – can create a work order or call 775-789-3456

    Business Process Trainer 775-789-3438

    Purchasing Department 775-850-8025

     


    Major Functions

    Accounts Payable activities include timely and accurate payments to vendors, control of encumbrance activity on purchase orders, verification of authorizations and account classifications for payments, administration of the purchasing card program (P Card), monitoring of purchasing card activity, and end-of-year Form 1099 reporting.
     
    Office Hours:
    7:30 a.m. - 4:30 p.m.
    Monday through Friday (excluding Holidays)
     
     
    Phone:  (775) 348-0311                                                            
    Fax:  (775) 333-6188
     
    Location:                                                                                 
    425 East Ninth Street                                                                  
    Reno, NV 89512  
    Room A-116                                                                      
     
    Mailing Address:
    Washoe County School District
    Attn:  Accounts Payable
    P.O. Box 30425
    Reno, NV 89520-3425

Contacts

  • Jessica Young

    Controller

     

    Kelly Case

    Interim Accounts Payable Supervisor, Business Process Trainer

    Vendor Relations
    Check Processing
    1099MISC Tax Reporting
    Stop Payment Requests
    Canceled Check Copies
    Disencumber PR/PO's
    Re-Open PO's
    ICA's

    klcase@washoeschools.net

    775-348-0274 or 775-789-3438

     

    Susan Bream

    Account Clerk II

    Audit/Scan Mileage Reimbursements
    Audit/Scan PerDiem/Travel Reimbursements 

    Audit/Scan Check Requests
    Document/Invoice Scanning
    Posting Bank Deposits

    sbream@washoeschools.net

    775-348-0310

     

    Sonya Jangula

    Account Clerk II

    VENDORS G-P
    Payment Processing
    Purchase Orders
    Check Requests


    EMPLOYEES G-P
    Check Requests
    Contract Payments
    Mileage Reimbursements
    Per Diem/Travel Reimbursements

    sonya.jangula@washoeschools.net

    775-348-0320

     

    Bonny Lent

    Account Clerk II

    VENDORS A-F
    Payment Processing
    Purchase Orders
    Check Requests


    EMPLOYEES A-F
    Check Requests
    Contract Payments
    Mileage Reimbursements
    Per Diem/Travel Reimbursements

    blent@washoeschools.net

    775-348-0319

     

    Erica Solis

    Account Clerk II

    VENDORS Q-Z
    Payment Processing
    Purchase Orders
    Check Requests


    EMPLOYEES Q-Z
    Check Requests
    Contract Payments
    Mileage Reimbursements
    Per Diem/Travel Reimbursements  

    erica.solis@washoeschools.net

    775-348-0318

     

    Jessica Valdovinos

    Account Technician

    P Card Administration
    PO Approvals
    Coding Non-Encumbered Items
    Bank Deposits

    jessica.valdovinos@washoeschools.net

    775-348-0307

    Comments (-1)

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