How to do Business with Washoe County School District

  • Washoe County School District is responsible for public primary and secondary education in Washoe County, which includes the Reno/Sparks metropolitan area, Incline Village and Gerlach. There are over 64,000 children attending over 100 hundred schools throughout Washoe County. The department's purchasing activities are governed by policies from the District's Board of Trustees and Nevada Revised Statutes Chapter 332 and Chapter 338.

    Washoe County School District has a relatively centralized purchasing process and the Purchasing Department manages the procurement functions district-wide.  Procurement services requested from schools, departments, and sites,  including those related to construction and construction-related services, and Nutrition Services are overseen by the Purchasing Department. The Purchasing Department maintains a database with registered suppliers for commodities and services that may be requested to meet the needs of the District. The Purchasing Department is the only department authorized to issue valid Washoe County School District Purchase Orders. For District purchases, there are two (2) distinct mechanisms used: 

    • PURCHASE ORDERS: Suppliers are expected to fill orders in accordance with the terms, conditions, and specifications of any applicable contract, including, but not limited to those applicable to a District Purchase Order. On occasion, a Blanket Purchase Order is issued for frequent purchases. Suppliers are to reference the related Blanket Purchase Order number on issued invoices for products delivered and/or services rendered.

    • PROCUREMENT CARD (PCard):  All purchases of products that total less than $500 (with a few exceptions) are to be made with a District-issued Procurement Card (PCard).

    For verification, when District employees are picking up or purchasing product(s) directly in-person, suppliers should ask for their Washoe County School District Identification Card (with photo).

    Procurement solicitation types used by Washoe County School District's Purchasing Department as governed by Nevada Revised Statutes, Purchasing: Local Governments Chapter 332 and Public Works Chapter 338

    • REQUEST FOR FORMAL QUOTATION (RFQ): Solicitation issued for one-time and/or annual expenditure contracts in the amount of $50,000 or more, but not greater than $99,999.99.

    • REQUEST FOR BID (RFB): Solicitations issued for one-time and/or annual expenditure contracts in the amount of $100,000 or more.

    • REQUEST FOR PROPOSAL (RFP): Solicitation issued using a "Best Value" technique within a competitive process, which emphasizes value over price and permits evaluation criteria such as qualification, experience, references, and performance data to assist in determining the best overall value to Washoe County School District upon contract award. 

    • REQUEST FOR QUALIFICATIONS (RFQS): Similar to the Request for Proposal (RFP) process, this type of solicitation is issued using a "Best Value" technique within a competitive process and is designed for contracting for various professional services (e.g., consultants, architects, and engineers). This solicitation type excludes pricing/cost proposals as part of the evaluation process; however, it does emphasize value and permits evaluation criteria such as qualification, experience, references, and performance data to assist in determining the best overall value to Washoe County School District upon contract award. 

    Procurement Ethics

    Vendors, suppliers, and contractors who transact business with Washoe County School District will be dealt with equally and in a manner that compares with good business practices, professional ethics, and the requirements of law. All prospective solicitation respondents shall be given identical information. The specifications, terms, and conditions of all solicitations will be prepared in a language familiar to the trade and in a manner that will encourage competitive sourcing. No member of the Board of Trustees or any of its employees shall accept any commission, expense-paid trip, or anything of material value from any individual, company, partnership, corporation, or any organization supplying or seeking to supply equipment, supplies, and/or services to the District for any purpose except those minor items of nominal value that are widely distributed by the individual company, etc., as part of a public relations or advertising program.

    Standards of Procurement Practice

    • Regard public service as a sacred trust, giving primary consideration to the interest of the public agency by whom we are employed.

    • Purchase without prejudice, seeking to obtain the maximum value for each dollar expended.

    • Avoid unfair practices and give all qualified vendors, suppliers, and contractors equal opportunity.

    • Honor our obligations and require that obligations to our public agency be honored.

    • According to vendors, suppliers, and contractor representatives, courteous treatment and remember that these representatives are important sources of information and assistance in solving our purchasing needs.

    • Strive for greater knowledge of purchasing methods and of the materials we purchase.

    • Be receptive to counsel from our colleagues and cooperate with them to promote a spirit of unity and teamwork.

    • Conduct ourselves with fairness and dignity and demand honesty and truth in buying and selling.

    • Cooperate with all organizations and individuals engaged in activities designed to enhance the development of the procurement profession.

    • Remember that our actions reflect on the entire procurement profession and govern our actions accordingly.