Welcome to Accounts Payable

  •  IMPORTANT REMINDERS

     Employees and Vendors can sign up for Accounts Payable Direct Deposit.  Save a trip to the bank!  

     

    • Digital signatures are acceptable on ALL payment documents.
    • Items received by Noon (12:00 pm) on Thursday will be paid the Friday of the following week.  We make every attempt to process in this manner, but issues arise that can cause delays (lack of receiving in BusinessPLUS, missing documentation (W-9), etc.).  We appreciate your patience with the process.
    • All invoices should be sent directly to the Accounts Payable office by vendors.  If you are receiving any invoices at your site, forward them to Accounts Payable immediately.  Submit any other completed payment requests either by school mail or by e-mailing: ap@washoeschools.net. Do not submit the same payment request both ways; submit each document only once. 
    • Checks are sent via USPS. If you are picking your check up at the Administration Building, please call for staff availability and hours first.
      • Exceptions include: If necessary, a check pick-up time can be arranged by emailing: ap@washoeschools.net
      • Checks can be marked "District Mail To:" departments located within the WCSD network.
    • Reimbursements for necessary supplies are allowable during any stay-at-home order: Please see attached memo: Memo for Home Office Supplies

     

     

    Major Functions

    Accounts Payable activities include timely and accurate payments to vendors, account management with all vendor accounts, control of encumbrance activity on purchase orders, verification of authorizations and WCSD NL account classifications for payments, administration of the purchasing card program (P Card), monitoring of purchasing card activity, and end-of-year Form 1099 reporting.  Other functions include supporting the Controller's Office as needed.
     
    WCSD Accounts Payable processes on average 23,000 transactions, totaling $117,000,000.00 in payments annually.  Our staff is dedicated to accuracy and positive customer service to both our internal and external customers.  Please feel free to contact us with any questions you may have relating to invoices, purchase orders or PO receiving, P Card transactions, staff reimbursements or other AP related items.
     
    Office Hours:
    7:30 a.m. - 4:30 p.m.
    Monday through Friday (excluding Holidays)
     
     
    Phone:  (775) 348-0311                                                            
    Fax:  (775) 333-6188
     
    Location:                                                                                 
    425 East Ninth Street                                                                  
    Reno, NV 89512  
    Room A-116                                                                      
     
    Mailing Address:
    Washoe County School District
    Attn:  Accounts Payable
    P.O. Box 30425
    Reno, NV 89520-3425

Notice of Non-Discrimination and Web-Accessibility

  • The District prohibits bullying, cyber-bullying, harassment, sexual harassment, discrimination and/or retaliation in any of its educational programs/activities, employment, and employment opportunities.  For the District's full Notice of Non-Discrimination statement as well as methods to address questions and concerns please visit our Notice of Non-Discrimination and Web Accessibility page.

    For more information, visit the Civil Rights Compliance Department page.
     

    El Distrito prohíbe la intimidación, la intimidación cibernética, el acoso, el acoso sexual, la discriminación y / o las represalias en cualquiera de sus programas / actividades educativas, empleo y oportunidades de empleo. Para obtener la declaración completa del Aviso de No Discriminación del Distrito, así como los métodos para abordar preguntas e inquietudes, visite nuestra página de Notice of Non-Discrimination and Web Accessibility

    Para más información visite   Civil Rights Compliance Department page.