IMPORTANT REMINDERS

 Employees and Vendors can sign up for Accounts Payable Direct Deposit.  Save a trip to the bank!  

• Employees click here 
• Vendors click here

 

• Digital signatures are acceptable on ALL payment documents.
• Items received by Noon (12:00 pm) on Thursday will be paid the Friday of the following week.  We make every attempt to process in this manner, but issues arise that can cause delays (lack of receiving in BusinessPLUS, missing documentation (W-9), etc.).  We appreciate your patience with the process.
• All invoices should be sent directly to the Accounts Payable office by vendors.  If you are receiving any invoices at your site, forward them to Accounts Payable immediately.  Submit any other completed payment requests either by school mail or by e-mailing: ap@washoeschools.net. Do not submit the same payment request both ways; submit each document only once. 
• Checks are sent via USPS. If you are picking your check up at the Administration Building, please call for staff availability and hours first.
  
  • Exceptions include: If necessary, a check pick-up time can be arranged by emailing: ap@washoeschools.net
  • Checks can be marked "District Mail To:" departments located within the WCSD network.
• Reimbursements for necessary supplies are allowable during any stay-at-home order: Please see attached memo: Memo for Home Office Supplies

 

 

IMPORTANT ANNOUNCEMENT FROM THE IT DEPARTMENT

 

Re: BusinessPLUS

This is to advise of an issue and respectfully request your assistance

    ******   NO changes are to be made to a FULLY APPROVED Purchase Order   *******

If you have questions – PLEASE reach out – the IT Help desk, the Business Process Trainer, the Purchasing Department are all here to assist while working through this issue. 

Changes MUST NOT be made to a FULLY APPROVED Purchase Order. A FULLY APPROVED Purchase Order has a PO number assigned and is considered a type of contract with the vendor.

Changes CAN be made to a purchase requisition while it’s going through the necessary approvals. 

Changes to the PR (purchase requisition), depending on the changes, often re-route the PR back through the approval chain to re-approve the updated dollar amounts etc.

Once the PR (purchase requisition) has completed all the necessary approvals and the Purchasing Department assigns a PO number – it MUST NOT be updated by the personnel that created the purchase requisition to begin with.

If any changes are needed to be made to a FULLY APPROVED Purchase Order you MUST contact Purchasing.

This has always been the known and accepted practice – no changes to a FULLY APPROVED Purchase Order other than by the Purchasing Department (and a few other exceptions).  BusinessPLUS previously stopped this from happening and the system stopped updates.

Unfortunately, the BusinessPLUS system is no longer stopping this from happening.  We are working to address that aspect. 

However, changes are being made to FULLY APPROVED Purchase Orders and the Purchasing Department is not being contacted – resulting in many issues.  The vendor is not made aware of the changes.  Funds are encumbered incorrectly, or not at all.  The items cannot be received on. The invoices cannot be paid because of the changes, etc.

To reiterate – if you need changes made once there is a PURCHASE ORDER number assigned – PLEASE, PLEASE, PLEASE contact Purchasing so the PO can be updated fully and correctly.

Thank you very much!

IT Help desk – can create a work order or call 775-789-3456

Business Process Trainer 775-789-3438

Purchasing Department 775-850-8025

 

Major Functions

 

 

7:30 a.m. - 4:30 p.m.

Monday through Friday (excluding Holidays)

 

 

Phone:  (775) 348-0311                                                            
Fax:  (775) 333-6188

 

425 East Ninth Street                                                                  

Reno, NV 89512  

Room A-116                                                                      

 

Washoe County School District

Attn:  Accounts Payable

P.O. Box 30425

Reno, NV 89520-3425

For more information, visit the Civil Rights Compliance Department page.

 

El Distrito prohíbe la intimidación, la intimidación cibernética, el acoso, el acoso sexual, la discriminación y / o las represalias en cualquiera de sus programas / actividades educativas, empleo y oportunidades de empleo. Para obtener la declaración completa del Aviso de No Discriminación del Distrito, así como los métodos para abordar preguntas e inquietudes, visite nuestra página de Notice of Non-Discrimination and Web Accessibility

Para más información visite   Civil Rights Compliance Department page.