Galena Sports Registration

SPORTS OFFERED AT GALENA HS
ACADEMIC ENROLLMENT
Academic Enrollment at Galena HS: Complete the yearly academic registration online in Infinite Campus:
- Log in to Infinite Campus at Campus Parent
- Select the [More] tab.
- Select [Start] on the 2024-2025 Existing Student Registration.
- Select [Begin Registration].
- Confirm or update your household, guardian, emergency contact, and student information.
Charter School Students: May participate in sports at Galena if residing in the school zone and the sport is not offered at the charter school. Request sports-only enrollment at Galena to: rosa.alvarez@washoeschools.net

Homeschool Students: May participate in sports at Galena if residing in the school zone. Submit an Intent to Homeschool form to: WCSD Extended Studies and request sports-only enrollment at Galena to: rosa.alvarez@washoeschools.net
ATHLETE REGISTRATION
REGISTER FOR SPORTS ON AKTIVATE

The Aktivate registration portal opens in May for participation in Nevada Interscholastic Activities Association (NIAA) sanctioned sports the following school year.
- To begin registration, go to www.aktivate.com/login/ Sign in or create a new account if you do not already have one.
- Click on Parent/Guardian Access.
- Click on Start/Complete Registrations, then New Registration +.
- Click on Select School and type: Galena
- Click Select Athlete and complete the athlete summary for your new athlete or select your returning athlete’s name.
- In Select Year/Sport, select all the sports for the fall, winter, and spring seasons the athlete intends to participate in.
- In Update Athlete Info, fill out the guardian information completely for both guardians, even if the information is the same. Guardian information in Aktivate will be compared to Infinite Campus. Fill out the athlete’s health insurance information. Athletes must have health insurance to participate in sports. The gap insurance is an Aktivate advertisement and is optional.
To return to the Athlete Profile section, please log in to www.aktivate.com/login/ and navigate to [Athlete Information].

NIAA FORMS

NIAA TRYOUT CHECKLIST Parent and athlete must check the boxes, e-sign their name exactly as it appears, and click the E-SIGN button after reading the following policies:
- Rules and Acknowledgements
- Sportsmanship Policy
- Concussion Policy
- Drug, Alcohol, and Tobacco Policy
HIGH SCHOOL CHECK (Academic Enrollment Information) The dropdown questions will change based on answers selected. Select “NO” responses until the statement describes your athlete’s situation.
- F-1 or J-1 Visa: Not common.
- Charter school: May participate in sports at Galena if residing in the school zone and the sport is not offered at the charter school. Request sports-only enrollment to: rosa.alvarez@washoeschools.net
- Homeschool: May participate in sports at Galena if residing in the school zone. Submit an Intent to Homeschool form to WCSD Extended Studies: www.washoeschools.net/Page/1157 and email rosa.alvarez@washoeschools.net to request sports-only enrollment at Galena HS.
- Freshman: Enrollment, guardianship, and residency information will be verified to establish eligibility for all freshmen student-athletes. Variance: Students attending 9^th grade at Galena on a variance may only play sports at a sub-varsity level (Freshman or JV team) for the first year.
- Different Previous High School and Now at Galena: A hardship application section will appear to explain the decision to transfer schools. Variance: Students who are 12^th graders and attending their first year at Galena on a variance may not participate in sports.
- Previously at Galena and Continuing at Galena: Select this option if the student-athlete’s enrollment was at Galena during the entire previous 12 months.
GUARDIANSHIP VERIFICATION
- The guardianship information for both parents must match in Aktivate and Infinite Campus. Call the school if you need to update Infinite Campus.
RESIDENCY VERIFICATION
- These are questions about your school zone.
- Residential Affidavits: This question does not apply to most students and is usually answered “NO.” If you believe this applies to your household, please contact the school registrar to confirm.
SCHOOL VERIFICATION
- Answer questions about the athlete’s previous school attendance and if they previously played high school sports.
TRANSFER FORM
- All incoming 9^th grade students are transfer students.
- 10-12th grade students coming from another school are transfer students. Athletic eligibility of a 10-12th grader at a new school will be determined based on proof of hardship.
UPLOAD PROOF OF CURRENT ADDRESS.

Upload two documents to prove guardian residency at the address listed in Aktivate and Infinite Campus. Documents must be whole, complete pages and the bills must show the address twice. Some options are:
- Utility bill statement (electric, water, sewer) with page(s) showing both the service address and mailing address.
- Current Nevada Driver’s License or ID
- Current complete Mortgage Statement or Lease Agreement
UPLOAD COURT ORDER OF PHYSICAL CUSTODY
- If an athlete has two households, a complete court order of physical custody (redact irrelevant info) must be uploaded into Aktivate. Residency can only be established in one household. The athlete will be subject to NIAA transfer rules if they transfer to a school in the other guardian’s residence.
UPLOAD TRANSCRIPT
- A transcript is required to verify academic eligibility if student attends or attended a different school.
TRANSFER COMPLETE
- Confirm that all sections have a green checkmark before submitting the application.
- The forms will be verified by the athletic secretary and the application will be submitted to the NIAA for approval of eligibility.
- The application will be returned for corrections if any sections are incomplete or if they do not match the information from the Infinite Campus academic registration.
- Possible transfer status
  - In Progress: Parent has started the transfer application but has not submitted it.
  - Rejected by Administrator: Corrections are needed.
  - Transfer Pending: Either the Athletic Secretary is verifying completeness of the transfer application for submission to the NIAA -or- the NIAA is reviewing the transfer application for a decision of eligibility/ineligibility.
  - Complete: All answers and documents regarding school enrollment, residency, guardianship have been reviewed and approved. The transfer section is complete.
To return to the NIAA Forms section, please log in to www.aktivate.com/login/ and navigate to [Transfers].

REGISTRATION CHECKLIST

ELECTRONIC DOCUMENTS

Click on READ for each of the following documents to pop up. Click I HAVE READ THE DOCUMENT, checkbox I AGREE, and click SUBMIT to acknowledge and agree with the policies.
- Athletic Information
- Eligibility Requirements for Athletes and Athletic Support Groups
- Definition of Hardship Status
- Student Media Consent and Release Form
- Hazing Policy
- Impact Concussion Management and Return to Play
- NIAA Alcohol, Tobacco and Other Drug Possession, Use, Abuse and Penalties
- NIAA Alcohol, Tobacco and Other Drug Possession, Use, Abuse and Penalties Policy
- NIAA Physical Forms - Parent Intro Letter
- Sports/Conditioning Permit
- WCSD Student Activities & Athletic Fees
FINAL E-SIGNATURE

E-sign will appear after electronic documents are completed.

PHYSICAL DOCUMENTS

The sections in physical documents require verification of dates, GPA and grades, and payment. The sections will be verified by the athletic secretary within school calendar days in the order in which they were received.
- NIAA Physical Form – Sports physicals are valid for up to one year from the date of exam. However, the sports physical must be valid the entirety of the sports season. The Aktivate system will not allow completion of the requirement if the date of exam expires mid-season. If the current sports physical expires mid-season, please get a new sports physical prior to the beginning of the sports season.
- Academic Eligibility – For the initial GPA/grade check, student-athletes must have a minimum unweighted GPA of 2.0 in at least two (2.0) units of credit and no more than one F grade during the previous high school semester/quarter.
- - Galena HS students – no document upload is necessary. The athletic secretary will verify GPA and grades from Galena HS transcript.
  - Student attending or having previously attended a different high school full time - please upload the transcript for verification of academic eligibility.
  - For the upcoming school year, the following grading periods will be evaluated:
Note: Student-athletes who make the team but do not meet the GPA/grade check requirement are ineligible to participate in games/meets until after the first “no F” grade check.

“No F” grade checks occur every three weeks during the season for continued eligibility of all student-athletes.
- WCSD Student Activities & Athletic Fees can be paid at the Galena bookkeeper’s office prior to the first game/meet. New this year: Payment will be accepted through Infinite Campus.
To return to the Registration Checklist section, log in to www.aktivate.com/login/ and navigate to [Start/Complete Registrations]. All sections in the Registration Checklist and the Transfer section must be complete before a student-athlete participates in a game/meet.

Galena High School receives over 500 applications for athletic participation in the fall season and maintains over 1000 active athlete profiles for the entire school year. The applications are processed in the order they are received. Please email the athletic secretary if you need assistance with Aktivate registration.

Additional Guidance Documents:

Parent/Guardian Step-by-Step Guide to Aktivate (with pictures)

Parent Registration Video Walkthrough

Aktivate FAQ Section

NIAA Eligibility Information for Students and Parents

School Athletics & Activities Calendar: www.nnd1.org/
GRADE REQUIREMENTS
Grade checks are based on the rules set forth in the NIAA Regulations for Academic Eligibility .

Traditional and Non-Traditional Status

The Academic Eligibility Update of 2021, created the possibility of eligibility for students who did not initially meet the minimum 2.0 GPA and no more than one F requirements. At the beginning of the sports season, student-athletes are assigned a traditional or non-traditional status.
- Traditional status is the GPA is a 2.0 or above and if there is no more than one F grade in the previous semester/quarter report card.
  - Traditional status student-athletes are allowed a warning week at the “no Fs” grade check.
  - Become ineligible to participate in sports if the F grade is not up to a passing grade after a week.
- Non-traditional status if the GPA is 1.99 or below or there if two or more F grades in the previous semester/quarter report card.
- The traditional/non-traditional status resets when the semester/quarter progress report cards are available after the following dates:
Three-Week "No Fs" Grade Checks

Following the NIAA regulations, the WCSD Athletics Department established the following “no Fs” grade check dates for the school year:
- 8/30/2024: T-Warning Week or NT-Ineligible
- 9/20/2024: T-Warning Week or NT-Ineligible
- 10/18/2024: T-Warning Week or NT-Ineligible
- 11/01/2024: T-Warning Week or NT-Ineligible
- 1/24/2025: T-Warning Week or NT-Ineligible
- 2/14/2025: T-Warning Week or NT-Ineligible
- 4/18/2025: T-Warning Week or NT-Ineligible
- 5/09/2025: T-Warning Week or NT-Ineligible

WCSD STUDENT ACTIVITES & ATHLETIC FEES

WCSD Student Activities & Athletics Fees

Sport	Fees Due	Transportation Fee	ImPACT Fee	Training Room Fee	Activity Fee**	Golf Fee
Cross Country*	$95	X	X	X	X
Fall Cheer	$95	X	X	X	X
Football*	$95	X	X	X	X
Girls Golf	$90		X		X	X
Soccer	$95	X	X	X	X
Tennis	$95	X	X	X	X
Volleyball	$95	X	X	X	X
Basketball	$95	X	X	X	X
Ski	$40		X		X
Wrestling*	$95	X	X	X	X
Baseball	$95	X	X	X	X
Boys Golf	$90		X		X	X
Softball	$95	X	X	X	X
Swim & Dive	$90	X	X		X
Track & Field*	$95	X	X	X	X

Transportation Fee			$50
ImPACT (Concussion) Fee			$15
Training Room Fee			$5
Activity Fee**			$25
Golf Fee			$50

2024-2025 Fee Due Dates
1st day can pay:	July 1, *no-cut sports only
Fall fees due:	Aug. 3-15
Winter fees due:	Nov. 16-28
Spring fees due:	Feb. 15-27

**The activity fee can be paid as early as July 1 for student to have access to attend Galena HS home games of any sport at no additional charge, regardless of what season they participate in sports.



Spirit Pack Fees: The cost of the spirit pack sports gear varies by sport and team. Please go to the team tab or email the coach for more information.

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SPORTS OFFERED AT GALENA HS

ACADEMIC ENROLLMENT

ATHLETE REGISTRATION

GRADE REQUIREMENTS

WCSD STUDENT ACTIVITES & ATHLETIC FEES