Responsible Use Agreement - Students

  • Washoe County School District Responsible Use Agreement (RUA) – Students

    The Washoe County School District (WCSD) provides our students with a variety of learning technologies, including access to the District network and the Internet. When properly used, technology promotes educational achievement and 21st Century competencies. Technology must be used responsibly, as inappropriate use can have potentially harmful consequences to students and the District. WCSD firmly believes that the use of digital resources is an essential part of a 21st Century education, and that the advantages of regular technology use by students far outweigh the disadvantages.

    This Responsible Use Agreement outlines the safe, responsible, and ethical uses of District technology resources, including access to the Internet, student email accounts, and online educational resources, and is intended to minimize the likelihood of harm by educating students and setting standards which serve to protect the District and its students.

    Students whose parents/guardians accept this RUA will be granted access to District technology resources, including Internet access, a student email account, and online educational resources. Students are bound by District policies, administrative regulations, and procedures. These documents may be reviewed by visiting the Digital Learning Policies webpage: Educators may always use the Internet during class directed group demonstrations with or without parental consent.

    Student Email

    WCSD-issued student email accounts can be used by your student to communicate with teachers, staff, and students only within the District’s secure email system/domain. This email address cannot be used to send or receive email messages outside our secure internal network unless external email access is requested by your student’s school. You will be notified by your student’s school if external email access is authorized. The District uses Microsoft’s Office 365 suite (software programs) for staff and students. This is the standard District supported platform, or technology, where staff and student file storage and email are issued and managed. These online applications are accessed within our secure domain, are used as part of the instructional process, and support your student’s learning. An email account is not required to log into Office 365, but it is required to fully access and use all the applications included in Office 365. This includes the “Microsoft Classroom” application which allows students to collaborate online with their teacher and fellow students. If you have any questions regarding safety and security in Office 365, please contact your school or visit the WCSD Data Security & Privacy FAQs webpage:

    Online Educational Services

    WCSD uses online educational services, such as apps and online tools, as important supplements to curricular resources that enhance students’ 21st Century competencies and technology skills. For more information and a list of online educational services that have been approved or are pending approval, please visit WCSD’s Digital Learning Resources webpage: Please contact your student’s school for information about the specific services in use.

    Keeping Our Students Safe

    The provisions in this RUA are intended to keep students safe while using technology and to comply with the Children’s Internet Protection Act (CIPA). WCSD uses CIPA-compliant Internet filtering to block or filter, to a practical extent, access to online material which the District, in its sole discretion, believes to be unlawful, obscene, pornographic, and/or harmful to minors. To the extent possible, WCSD strives to prevent unauthorized access and other unlawful activities by users online, and prevent unauthorized disclosure of or access to sensitive information. Parents should be aware that while WCSD makes every possible effort to protect the unauthorized access and/or disclosure of online information, WCSD cannot guarantee that your student will never be susceptible to any unauthorized online use. The District reserves the right to monitor users' online activities and to access, review, copy, and store any electronic communications or files.

    Digital Literacy and Digital Citizenship Education

    No Internet filtering solution can provide 100% protection. Because Internet filtering is only one component of assuring safe use of the Internet and District technology, WCSD also provides education in digital literacy, safe internet use, and digital citizenship. In brief, students should always endeavor to do no harm to others through the use of district technology. Students should:

    • report to an appropriate adult (parent, teacher, or administrator) any inappropriate use of the Internet or any destruction of district property;
    • take care to protect their passwords and ensure others do not access their accounts,
    • change their passwords regularly;
    • always use appropriate language;
    • not use the Internet, e-mail, or district’s network to engage in any illegal or inappropriate uses (such as to bully another student, sexually harass another student, make any racial remarks, violate copyright laws, ); and
    • not attempt to access blocked Internet sites, tamper with the district’s network, modify or tamper with the school’s computer hardware or software, knowingly introduce malicious code (viruses, spyware, Trojan horses, ), download, install, or run any programs unless specifically instructed by a teacher.

    Publishing of Student Work Online

    This RUA authorizes posting and publishing of student work online, including the student’s name and picture, using approved District services. Such work includes blog posts and comments; student-created videos, screencasts, and images; graphical representations such as infographics; presentations and interactive presentations; digital portfolios; and other digitally-created or digitally reproduced media. When identifying a student in a picture or video, first name and last initial only will be used at all campuses except the middle school and high school. Groups of student names, as for awards, teams, etc., may be published without any identifying picture of the individuals.

    Students publishing their work on a district or school website will do so under the supervision of a classroom teacher or school administrator. Supervising teachers and administrators are responsible to view or monitor all material students post to a district or school sponsored website. Should a parent/guardian choose to opt their student out of release of directory information under FERPA, providing parent permission on this RUA would not allow a student to publish work, be listed for an award or part of a team, or otherwise appear on the internet.

    Student Personal Devices

    Parents/guardians who permit students to bring to school personal devices capable of connecting to the Internet through networks other than the WCSD network acknowledge that WCSD Internet filtering will not be in effect on these devices. Students should be encouraged to use only the WCSD Guest Wireless Network (guest@wcsd) while at school, if this service is authorized by the school’s administration. WCSD is not responsible for the content accessed by users who connect via their own mobile WiFi or cellular service. The district is not responsible for damage or loss to any personal device, the software on the device, or any content stored on the device as a result of using it on district property, or connecting it to the WCSD network.

    Compliance Monitoring

    Authorized employees may monitor the use of information technology resources to ensure that uses are secure and in conformity with District policies. Administrators reserve the right to examine, use, and disclose any data found on the school's networks in order to further the health, safety, discipline, or security of any student or other person, or to protect property. In other words, students must understand that computer files and electronic communications may be accessed by the District for the purpose of ensuring proper use. Administrators may also use this information in disciplinary actions, and will furnish evidence of crime to law enforcement. The District reserves the right to determine which uses constitute responsible use and to limit access appropriately. The District also reserves the right to limit the time of access and priorities among competing uses. There should be no expectation of privacy when using any WCSD network resource, including the Wireless network.

    To ensure that all students are safe, inappropriate use of technology may result in disciplinary actions, including removal of access in extreme situations, and criminal action for illegal use.


    Washoe County School District makes no warranties of any kind, whether expressed or implied, for the service it provided. Washoe County School District will not be responsible for any damages you suffer. This includes loss of data resulting from delays, non- deliveries, mis-deliveries, or service interruptions caused by its own negligence or by your errors or omissions. Use of any information obtained via the Internet is at your own risk. Washoe County School District specifically denies any responsibility for the accuracy or quality of information obtained through its services.  


    By agreeing to this Responsible Use Agreement, parents/guardians acknowledge they have read and understand the Responsible Use Agreement, and have explained it to the children for whom they are authorizing access to WCSD technology resources.